How to Organize Photos with Photo Management App

How to Organize Photos with Photo Management App

Organizing photos is an essential aspect of photography. Even if you are or aren’t a professional, organizing the images you capture is important so as not to miss out on important memories.

Not only does it make it easier to find everything by being organized through keywords, tags, and folders, but you’ll also be able to see just how much progress you’ve made.

In addition, with a quick scroll through your organized album, you’ll be able to notice a distinct difference in the content and quality of your images.

With the rise of many easily accessible photo management apps and software, for example, google photos and ACDsee Professional Studio, it is best to organize your photos through them.

Photo organizers like Smart Pix Manager and Adobe Bridge have many easy-to-use tools and features that help make digital file management as easy as it can get.

You can add tags, ratings, and other necessary metadata and attach them to your images without actually having to alter the original files.

Even Google Photos + Backup and Sync works great for organizing photos while at the same time backing up your album automatically through their cloud.

In this blog, we’ll be discussing several things regarding organizing photos and photo management apps, from finding the right photo management app for you to creating your structure to even the importance of using metadata to make finding images quicker and more efficient.

Find the Best Photo Management Software For You

Finding the right photo management app is an essential first step to organizing photos successfully.

Whatever photo management software ends up being chosen should depend on the user’s preferences. For example, you may prefer to work with an app that focuses on organizing through metadata like keywords and ratings or an app that supports many file formats like RAW, TIFF, JPG, PSD, PNG, GIF, AI, etc.

It’s crucial to find the right photo management software because you’ll be working on it for quite a while, and it’s hard to work on something you aren’t comfortable using. Additionally, the budget also has to be taken into account.

Several free photo management software like Adobe Bridge, FastStone Image Viewer, and MAGIX Photo Manager, are recommended for non-professional photographers.

They aren’t committed to the craft and won’t be earning any money out of it. However, there is also paid photo management software like FilterPixel is another AI photo organizer which offers unique and valuable features. It also includes seamless integration with other photo editing software with just one click.

The best photo management software

However, several types of photo organizer provide free versions of their software, like Adobe Lightroom, whose free trial lasts for seven days. With these trials, you can get accustomed to the tools and interface of the software before committing to spending money on it.

So, we suggest you take the time to pick out the right one for you, as whatever you end up choosing will demand precious time from you to learn. Also, you won’t have to worry about switching to other photo management apps and learning them all over again if you’re already comfortable with your initial choice.

Create A Structure

Creating a structure and a process is essential to organizing anything, and the same can be said for photo management. Working on your photos isn’t easy work, and it’s a tedious and time-consuming process. However, you can make things easier by following a structure.

Creating a structure for photo management software

You can start by creating a checklist that includes the following:

  • Culling unnecessary photos before organizing and editing
  • Creating and naming folders
  • Editing your photos as needed
  • Backing up your photos

Culling unnecessary photos before starting is easily one of the best things you can do when working with hundreds, if not thousands, of images.

It brings down the total number of photos you’ll have to label with metadata, move to folders, and back up. Organizing your pictures in folders labeled with locations or dates is also essential for easy navigation.

Finally, of course, backing up your photos is necessary so you won’t lose any of your precious memories.

Use Metadata

The metadata that comes with images is essential for sorting, storing, and understanding the files in one’s photo storage.

Metadata essentially covers the date created, geographical location, photographer (author), title, pixels, file type, camera used, and a lot more.

Metadata is easily accessible for all users, and you don’t have to use any special software, and you can use whatever photo management app you are working with.

Using Metadata for photo management software

For Windows users, you can find the metadata of an image by right-clicking the digital image file, selecting properties, clicking the ‘details’ tab, and scrolling down the window until you find the metadata you’re looking for.

For Mac users, you can find your image’s metadata by using a finder, highlighting the file using your mouse or keyboard, pressing Command I (⌘I), and just cycling through different tabs until you find the metadata you’re looking for.

Editing metadata is also an essential yet constantly overlooked process for photo management. There are many reasons why you should edit your metadata, but it’s often done to correct errors like wrong filenames, authors, or dates.

You can change your image’s metadata by choosing the file, right-clicking on it,, selecting properties, clicking the “Details” tab that appears on the pop-up window, locating the category you want to change, and inputting the new information you want to change.

Photo Management Apps You Can Use:

To wrap up this blog, we’ll list 15 photo management apps we believe are relatively easy to use and work with.

  1. ACDSee Photo Studio Professional
  2. Adobe Bridge
  3. Adobe Lightroom
  4. Apowersoft Photo Viewer
  5. Apple Photos
  6. Canto
  7. Corel PaintShop Pro
  8. DigiKam Photo Manager
  9. FastStone Image Viewer
  10. Google Photos:
  11. JetPhoto Studio 5
  12. MAGIX Photo Manager
  13. Smart Pix Manager
  14. XnViewMP
  15. Zoner Photo Studio


So, now that you have the basics make sure to look for the best photo management app. You can use any photo organizer mentioned here or visit FilterPixel and try the app for free - no credit card needed!

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