How to Organize Photos with Photo Management App

How to Organize Photos with Photo Management App

Organizing photos is an essential aspect of photography. Even if you are or aren’t a professional, being organized for the images you capture is necessary. Not only does it make it easier to find everything by being organized through keywords, tags, and folders, but you’ll also be able to see just how much progress you’ve made easily. In addition, with a quick scroll through your organized folders, you’ll be able to notice a distinct difference in the content and quality of your images.

With the rise of many easily accessible photo management apps and software, it’s best to organize your photos through them. Softwares like Smart Pix Manager, ACDSee Photo Studio, and Adobe Bridge have many easy-to-use tools that help make digital file management as easy as it can get.

You can add tags, ratings, and other necessary metadata and attach them to your images without actually having to alter the original files. Even Google Photos + Backup and Sync works great for organizing photos while at the same time backing up your photo directories automatically through their cloud.

In this blog, we’ll be discussing several things regarding organizing photos and photo management apps, from finding the right photo management app for you to creating your structure and even the importance of using metadata to make finding images quicker and more efficient.

Find the Best Photo Management Software For You

Finding the right photo management app is an essential first step to organizing photos successfully. Whatever photo management software ends up being chosen should depend on the user’s preferences. For example, you may prefer to work with an app that focuses on organizing through metadata like keywords and ratings or an app that supports many file formats like RAW, TIFF, JPG, PSD, PNG, GIF, AI, etc.

It’s crucial to find the right photo management software because you’ll be working on it for quite a long time, and it’s hard to work on something you aren’t comfortable using. Additionally, the budget also has to be taken into account. Several free photo management software like Adobe Bridge, FastStone Image Viewer, and MAGIX Photo Manager is recommended for non-professional photographers.

These aren’t committed to the craft and won’t be earning any money out of it. However, there are also paid photo management software like FilterPixel, which offers unique and valuable tools. It includes seamless integration with Lightroom with just one click.

The best photo management software

However, several types of software provide free versions of their software, like Adobe Lightroom, whose free trial lasts for seven days. Here, you can get accustomed to the tools and interface of the software before committing to spending money on it.

So, we suggest you take the time to pick out the right one for you as whatever you’ll end up choosing will demand precious time from you to learn it. Also, you won’t have to worry about switching to other photo management apps and understanding it all over again if you’re already comfortable about your initial choice.

Create A Structure

Creating a structure and a process is essential to organizing anything, and the same can be said for photo management. Working on your photos isn’t easy work, and it’s a tedious and time-consuming process. However, you can make things easier by following a structure.

Creating a structure for photo management software

You can start by creating a checklist that includes: Culling unnecessary photos before organizing and editing, creating and naming folders according to how you’d want to manage the images you’ve taken, editing your photos as needed, and finally, backing up your photos.

Culling unnecessary photos before starting is easily one of the best things you can do when working with hundreds, if not thousands, of images. It brings down the total number of photos you’ll have to label with metadata, move to folders, and back up. Organizing your pictures through folders labeled with locations or dates is also essential for easy navigation. Finally, of course, backing up your photos is necessary so you won’t lose any of your precious memories.

Use Metadata

The metadata that comes with images is essential for sorting, storing, and understanding the files in one’s photo storage. Metadata essentially covers date created, geographical location, photographer (author), title, pixels, file type, camera used, and a lot more. Metadata is easily accessible for all users, and you don’t have to use any special software, and you can use whatever photo management app you’re working with.

Using Metadata for photo management software

For Windows users, you can find the metadata of an image by right-clicking the digital image file, selecting properties, clicking the ‘details’ tab, and scrolling down the window until you find the metadata you’re looking for. For Mac users, you can find your image’s metadata by using a finder, highlighting the file using your mouse or keyboard, pressing Command I (⌘I), and just cycling through different tabs until you find the metadata you’re looking for.

Editing metadata is also an essential yet constantly overlooked process for photo management. There are many reasons why you should edit your metadata, but it’s often done to correct errors like wrong filenames, authors, or dates.

You can change your image’s metadata by choosing the file, right-clicking on it and selecting properties, clicking the ‘details’ tab that appears on the pop-up window, locating the category you want to change, and inputting the new information you want to change.


Photo Management Apps You Can Use:

To wrap up this blog, we’ll list down 15 photo management apps we believe are relatively easy to use and work with.

  1. ACDSee Photo Studio Professional
  2. Adobe Bridge
  3. Adobe Lightroom
  4. Apowersoft Photo Viewer
  5. Apple Photos
  6. Canto
  7. Corel PaintShop Pro
  8. DigiKam Photo Manager
  9. FastStone Image Viewer
  10. Google Photos
  11. JetPhoto Studio 5
  12. MAGIX Photo Manager
  13. Smart Pix Manager
  14. XnViewMP
  15. Zoner Photo Studio


So, now that you have the basics make sure to look for the best photo management app. You can use any software mentioned here or visit FilterPixel and try the app for free - no credit card needed!

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